Quadra Island Foundation is seeking a Program Coordinator on a part-time contract basis to implement and facilitate the Neighbourhood Grants Program (NSG) for the Fall of 2024. The Program Coordinator will be responsible for the following aspects of the NSG program:
1. Duties and Responsibilities
- Collaborate closely with the QIF board to create the NSG Fall 2024 work plan, deliver and evaluate the program and provide regular updates to the QIF board
- Establish a Neighbourhood Grants Committee (3 members) representing various parts of the Quadra Island community to promote and review the grant applications and support and mentor applicants
- Develop an outreach plan with diverse strategies by closely working with the QIF Board
- Ensure that the outreach plan includes organizations and methods that support the participation of various people including equity denied groups that may not
typically apply for such grants (example, Indigenous, Black, and People of Colour, people with disabilities, 2SLGBTQIA+, youth, seniors) - Advertise the Fall 2024 NSG program and follow up with interested parties
providing information on the program - Meet with NGC candidates to determine their needs/availability/suitability
- Orient, mentor and appreciate NSG members so they can fulfill their roles, gain new skills and experiences, and become champions of the NSG program
2. Grant Decision-making and Payment Processing
- Convene NSG Grant Committee to review and make grant recommendations to the QIF board in a timely manner for approval
- Use the Grant Management System to track the budget and update application status
- Ensure that grant payments are processed within 2-3 weeks of grant application submissions
3. Evaluation, Storytelling and Reporting
- Support the program evaluation process by sending out program evaluation surveys to NGC members and Project Leaders in a timely manner
- Ensure that projects are completed within their due dates and project stories are published on the QIF website
- Share examples of projects that demonstrate the principles of the program well with Vancouver Island Network of NSG programs so they can be highlighted on social media and other communication platforms
Qualifications:
- Knowledge of the theories and practices of community development, outreach and leadership, as well as practical experience in building community using various engagement tools
- Strong familiarity with the Quadra Island community, including both formal and informal groups and networks
- Sensitivity and commitment to working with diverse populations including equity denied groups
- Experience in volunteer management including recruiting, orienting, convening, mentorship, and appreciation
- Demonstrated ability to work with groups in the areas of convening, facilitation, and consensus building
- Proficiency in Microsoft programs (Outlook, Excel, Word, PPT)
- Strong coordination and organizational skills, including a balance of both big picture and detail-oriented thinking
- Strong teamwork, cooperation and collaboration skills; the ability to share space and get along well with others, including those with different life experiences and personal styles, and a commitment to valuing all contributions
- Strong communication and conflict resolution skills, including active listening
- Awareness around confidentiality, conflict of interest, and own biases
- Past experience in the NSG program is an asset
Please send a copy of your resume and two (2) references to Neighbourhood Small Grants, Quadra Island Foundation, Box 402 Heriot Bay, BC. V0P 1H0 or by email at
info@quadraislandfoundation.ca by August 16, 2024.
NSG Coordinator: All questions regarding this RFA should be directed to: Mich Hirano at info@quadraislandfoundation.ca
Application submission: Applications must be submitted by email to the following address: info@quadraislandfoundation.ca
Submission deadline: August 16, 2024 at 5pm
Anticipated start date: August 26, 2024
Salary: $30-35/hr 5hr/week for 10 weeks